Purpose of this Policy The protection of privacy is important to ASTATE (hereinafter the "Company", "We", "Us", "Our"). . For this reason, We have implemented safeguards and sound management practices for Your Personal Information in accordance with applicable laws in Quebec and Canada.
Supplement to Terms and Conditions. This privacy policy (the "Policy"), which should be read in conjunction with Our Terms and Conditions, describes Our practices with respect to the collection, use, processing, disclosure, retention and destruction of Personal Information of persons benefiting from Our Services, visitors to this Website and its users (hereinafter "You", "Your").
Consent. By using our website https://astate.one/ (the "Website") or any of Our Services, You agree that We may collect, use, disclose, communicate, disclose and retain (hereinafter "Process" or "Process") Your Personal Information in accordance with the terms described herein. If You do not agree to abide by and be bound by this Policy, You may not visit, access or use Our Website or Services, or share Your Personal Information with Us.
Policy limitations. This Policy does not apply to Personal Information of the Company's employees, representatives and consultants, or any other person affiliated with the Company, or to any information that does not constitute Personal Information as defined by applicable laws in Quebec and Canada.
Contact information for the Privacy Officer. All comments, questions and complaints regarding the Company's Privacy Policy and practices may be addressed to Our Privacy Officer at the following contact information:
Email: prp@astate.one
Address: 1305 Bd Lebourgneuf, Office 510, Québec City (Québec) G2K 2E4
Definitions of certain notions and expressions. The following notions and expressions, when they appear with a capitalized first letter in the Policy, have the meaning attributed to them hereinafter, unless otherwise implied or explicit in the text:
Categories of information collected. In the course of Our activities, We may collect and process various types of Personal Information, including the information listed below:
Receipt of Personal Information from Third Parties. Some service providers provide us with Personal Information such as:
Limitation of processing to necessary and legitimate purposes. In each case, Personal Information is processed in accordance with the legitimate and necessary purposes listed in article 3.2 below.
Purposes of Personal Information. We may use Your Personal Information for the purposes described below:
Disclosure to third parties. We may transfer, disclose or provide access to Your Personal Information to Our employees (including marketing and sales departments) and Service Providers who need to know that information in order to operate Our Website, perform Our Services, conduct Our business or serve You.
Safeguards for disclosure to third parties. We will only disclose Your Personal Information to Our Service Providers if they have previously agreed in writing to maintain the confidentiality of Your Personal Information in accordance with applicable laws and Our Information Governance Program through the implementation of various safeguards and information governance measures. These measures are proportionate to the sensitivity of the Personal Information processed or communicated. Without limitation, Our Service Providers may only use Your Personal Information in a confidential manner in accordance with Our instructions and only for the purposes for which it was provided. Furthermore, We only provide Our Service Providers with the Personal Information that is necessary for the performance of their mandate, and We require such Service Providers to destroy the Personal Information in an appropriate manner upon termination of the contract or as soon as its use is no longer necessary.
Our Service Providers. Although We try to avoid sharing Your Personal Information with third parties, We may use Service Providers to perform various services on Our behalf, such as IT management and security, marketing, and data analysis, hosting and storage of data. We have defined below certain cases in which such sharing may take place:
Disclosure of Personal Information Outside Quebec. We may disclose Your Personal Information outside of Quebec and mandate an entity located outside of Quebec to collect, use or retain Your Personal Information on our behalf.
Safeguards when communicating outside Quebec. Before disclosing Your Personal Information to third parties outside the province of Quebec, We conduct a privacy impact assessment to evaluate the risks that may affect the security of Your Personal Information. This assessment also identifies appropriate security measures to reduce or eliminate these risks. The communication will then be subject to a written agreement binding these third parties to respect such measures.
Specific disclosures of Your Personal Information. We may disclose Your Personal Information when We believe such disclosure is authorized, necessary or appropriate, including:
Possibility of commercial transactions.We may share, transfer or communicate, in strict compliance with this Policy and the provisions of the Act respecting the protection of personal information in the private sector, RLRQ c P-39.1 (the "Private Sector Act") and the Act to modernize legislative provisions respecting the protection of personal information, LQ 2021, c 25 (the "Act 25", assented to on September 22, 2021), your Personal Information in the event of a sale, transfer or assignment, in whole or in part, of the Business or our assets (for example, as a result of a merger, consolidation, change of control, reorganization, bankruptcy, liquidation or any other business transaction, including in connection with the negotiation of such transactions). In such a case, We will inform you before Your Personal Information is transferred and is governed by another privacy policy.
Consent for Collection, Use or Disclosure of Personal Information. . Unless otherwise required by law, the Company obtains Your consent to the collection, use and disclosure of its Personal Information. However, if You provide Us with Personal Information about other persons, You must ensure that You have duly notified them that You are providing Us with their information in addition to obtaining their consent to such disclosure.
Consent requirements. We will seek Your manifest, free, informed and purposeful consent before using or disclosing Your Personal Information for purposes other than those set out herein. We will also seek Your express consent whenever sensitive Personal Information is involved in any of the Company's processing activities. We will ask for Your consent for each specific purpose in clear and simple terms, separate from any other information provided to You.
Consent for Collection, Use or Disclosure of Personal Information. . Unless otherwise required by law, the Company obtains Your consent to the collection, use and disclosure of its Personal Information. However, if You provide Us with Personal Information about other persons, You must ensure that You have duly notified them that You are providing Us with their information in addition to obtaining their consent to such disclosure.
BY USING OUR WEB SITES, TRANSMITTING YOUR PERSONAL INFORMATION BY E-MAIL OR USING AN ONLINE FORM, YOU CONSENT TO THIS PRIVACY POLICY AND TO THE COLLECTION AND PROCESSING OF YOUR PERSONAL INFORMATION IN ACCORDANCE WITH THE PRIVACY POLICY.
Refusal to use the Website. If You do not consent, please stop using the Websites. Except where otherwise provided by law, You may withdraw Your consent at any time upon reasonable notice. Please note that if You choose to withdraw Your consent to the collection, use or disclosure of Your Personal Information, certain features of our Website may no longer be available to You or We may no longer be able to offer You some of Our services.
Retention . Subject to applicable laws, We retain Your Personal Information only for the time necessary to fulfill the purposes for which such information was collected, unless You consent to Your Personal Information being used or processed for another purpose. As an indication, the duration of certain information may extend up to 7 years following the end of the Services rendered by the Company to You. In addition, Our retention periods may be modified from time to time due to legitimate interests (for example, to ensure the security of Personal Information, to prevent abuse and violations or to prosecute criminals).
Inquiries . . For more information on the periods during which Your Personal Information is kept, please contact our Privacy Officer using the contact details provided in article 1b) of this Policy.
List of rights. As a data subject, You may exercise the rights set out below by contacting Our Privacy Officer in writing at the contact information provided in section 1b) of the Policy. Please note that We may ask You to verify Your identity before responding to any of these requests.
Complaints. You may address any complaints regarding Our privacy practices and policies by contacting our Privacy Officer using the contact information identified in section 1b).
Necessity to identify You. In order to process Your request, You may be asked to provide an appropriate identification document or to identify Yourself in some other way.
Questions. You may also contact our Privacy Officer if you have any questions about this Privacy Policy.
Use of Cookies. We use cookies and similar technologies (collectively, "Cookies") to help Us operate, protect and optimize the Website and the Services We offer. "Cookies" are small text files that are stored on Your device or browser. They enable us to collect certain information when You visit the Website, including Your preferred language, the type and version of Your browser, the type of device You are using and Your device's unique identifier.
Deletion of Cookies: While some of the Cookies We use are deleted after your browser session ends, other Cookies are retained on your device or browser to enable Us to recognize your browser the next time you visit the Website. The data collected via these Cookies is not intended to identify you. In particular, they are used to ensure that the Website functions properly, to improve users' browsing experience and to provide certain data that enables Us to better understand the traffic and interactions that take place on Our Website, as well as to detect certain types of fraud. Cookies do not harm your device and cannot be used to extract personal information.
Browser configuration. You can set your browser to notify you when you visit the Website, so that you can decide whether or not to accept some or all Cookies. Please note that disabling Cookies on your browser may adversely affect your browsing experience on the Website and prevent you from using some of its features.
For further information. To learn more about how We use Cookies, please see Our "Cookie Policy".
Cookie policies. To learn more about how we use "Cookies", please see Our "Cookie Policy".
Objectives of Our Security Measures. We have implemented physical, technological and organizational security measures to adequately protect the confidentiality and security of Your personal information against loss, theft or any unauthorized access, infringement, disclosure, reproduction, communication, use or modification. These measures include:
Administrative measures. On the administrative front, the adoption of a series of measures, policies and procedures as part of the implementation of our information governance program, including:
Technical measures. On a technical level, the use of several means such as:
Incomplete list of measures. Given the public nature of this Policy, we have not provided an exhaustive list of the measures we are implementing.
Impossibility of guaranteeing a complete absence of risk. Despite the measures described above, We cannot guarantee the absolute security of Your Personal Information. If You have reason to believe that Your Personal Information is no longer secure, please contact Our Privacy Officer immediately using the contact details set out in section 1b) above.
We reserve the right to modify this Policy at any time in accordance with applicable law. In the event of a change, We will post the revised version of the Privacy Policy and update the update date in the footer of the Privacy Policy. We will notify you reasonably in advance of the effective date of the new version of our Policy. If you do not agree to the new terms of the Privacy Policy, please do not continue to use Our Website and Services. If you continue to use Our Website or Services after the new version of our Policy becomes effective, your use of Our Website and Services will be governed by the new version of the Policy.
Responsibility for Third Party Websites. From time to time, We may include on Our Website references or links to websites, products or services provided by third parties ("Third Party Services"). These Third-Party Services, which are not operated or controlled by the Company, are governed by privacy policies that are entirely separate from and independent of ours. We therefore assume no responsibility for the content and activities of these sites. This Policy applies only to the Website and the Services we offer.
Invisible reCAPTCHA analyzes activity on a web page function (e.g. mouse movements and typing patterns) to determine whether a user is a bot. The invisible reCAPTCHA service may collect information from your device. Information collected by reCAPTCHA is stored in accordance with its privacy policy.
Consent of minors under the age of 14. We do not knowingly collect or use Personal Information from persons under the age of 14. If You are under the age of 14, You must not provide Us with Your Personal Information without the consent of Your parent or guardian. If You are a parent or guardian and You become aware that Your child has provided Us with Personal Information without consent, please contact Us using the contact details set out in section 1b) above to request that We delete that child's Personal Information from Our systems.
The laws of Canada and Quebec, excluding its conflict of law rules, will govern this agreement and Your use of the Website. Your use of the Website may also be subject to other local, provincial, national or international laws.
Privacy policy Version 1 (21-10-2024)